MINUTES:

Minutes of:  12/02/09 Regular Session

Motion by:  Mr. Bartlett, Seconded by: Mr. Brotzman to approve as presented.

ROLL CALL:   All ayes

 

BILLS AND PAYROLL:

Bills ($25,021.96) and payroll (114,235.72) totaling $139,257.68 are motioned for acceptance and payment.

Motion by:  Mr. Brotzman, Seconded by: Mr. Takacs      

ROLL CALL:   All Ayes

 

Mr. Wayman requested that the board adjourn to executive session to discuss personnel/hiring.

Motion by:  Mr. Britton, Seconded by:  Mr. Bartlett

ROLL CALL:  All ayes @ 7:33 pm

 

Mr. Wayman requested that the board return to regular session.

Motion by:   Mr. Brotzman, Seconded by:  Mr. Britton    

ROLL CALL:  All ayes @ 7:43 pm

 

EXECUTIVE SESSION REPORT: 

Mr. Bartlett motioned that the Madison Fire District enter into a Memorandum of Understanding to hire Mr. Eugene Lutz as Fire Chief.  Seconded by Mr. Brotzman.

 

Mr. Wayman stated that he would not be voting for Mr. Lutz and explained that over the past nine months under Interim Chief Myers, the District has stayed on a steady course forward and he has felt all along that Mr. Myers could lead this District into the next decade.  By hiring Mr. Myers, the District would have saved roughly $10,000 annually and Wayman stated that that money could have been used towards refurbishing Station #3 or any new buildings that might be built in the District.  He stated that Dennis has done a real good job for the District since thrust into that position on short notice. 

 

Mr. Brotzman also stated that he has a high opinion of Interim Chief Myers and that he has done an outstanding job.

 

Mr. Britton stated the same and said Myers would be asked to stay on in an advanced rank indefinitely and would continue to lead the District until Mr. Lutz begins as Chief on January 15, 2010.   Thereafter, the board will make special arrangements for Myers to continue full time as Mr. Lutz’s right hand man for at least 1 month.

 

Mr. Bartlett thanked Mr. Myers for his efforts and the leadership that he showed and commented on the many great things Myers has accomplished during his term, commenting specifically on the teamwork that has developed within the District.

 

ROLL CALL:  4 Ayes, 1 Nay

 

Mr. Britton reported that Mr. Lutz will be at the January 6, 2010 Regular Session Meeting.  In the meantime, Lutz will be closing out business at his current position and will be taking a couple of weeks vacation before returning to Madison to begin as Chief on January 15, 2010.  He will be staying in Perry at his mother’s home and will be going back home to Trotwood, Ohio once a month to visit his family (daughter is a senior in high school).  He will be looking for a home in this area and plans to move his family in the summer of 2010.  He brings 22 years experience to the District and was impressed with the moral that Dennis Myers has developed, the knowledge of our staff and the equipment. 

 

Mr. Long reported that he was asked in July, 2009 to facilitate an assessment program and interview process to recommend candidates for Fire Chief to the Board.  He commented that it was an interesting, yet sometimes difficult process because he worked daily with Interim Chief Myers who he has a great deal of admiration for.

 

Mr. Long reported that Mr. Lutz was born in Ashtabula, was on the Perry Fire Department for many years, moved to Trotwood, Ohio in 2001 (north of Dayton) where he was assistant chief, and became Chief in 2006 to present.  He was ranked #2 after the assessment program and ranked #1 following the interviews.  He visited the District to meet staff and tour the stations.  Mr. Long guessed that many of the residents already know Mr. Lutz.

 

OPENING PUBLIC PORTION:                                                         

Doris Cook with the Lake County Tribune Gazette asked about the new chief’s salary which Mr. Britton reported at $74,000/year plus $2,080/year Paramedic compensation and insurance benefits.  There will be a 6 month and 12 month review (no increase salary) during a 1 year probationary period.  

                                                                   

COMMITTEE REPORTS:

 

BUILDINGS:

Station #1 Storage Building – Mr. Britton reported the work on the new building was delayed a week due to a death in the crew.

 

The siding received was double 4” and should be double 5” which is being replaced.  Next projects include tearing out the asphalt in the building to put the fill dirt in, installation of a temporary furnace to heat the building to facilitate pouring the concrete flooring, wiring, drywall, etc.

 

Additional costs include adding water to the building for a bathroom/shower stall/sink to be installed by Mr. Gunzelman (NREC) not to exceed $6,000 (does not include lumber or sewer line).

Motion by:  Mr. Takacs, Seconded by:  Mr. Brotzman  

ROLL CALL:  All ayes

 

Additional costs include a 14’ X 50’ apron and steps (2 sets) and necessary asphalt removal by Lake Erie Concrete for $9,200.

Motion by:  Mr. Brotzman  Seconded by:  Mr. Takacs  ROLL CALL:  All ayes

 

Additional costs include electrical service not to exceed $9,300 (does not include permit).

Motion by:  Mr. Wayman             Seconded by:  Mr. Bartlett ROLL CALL:  All ayes

 

Fill dirt, shingle overrun and drop-ceiling costs to follow.  Prints for the electrical will be done by CT as soon as possible.

 

Mr. Long reported that the air conditioner for the new building will be installed now rather than waiting until the spring as reported at the December 2, 2009 meeting.

 

Station #3 - Mr. Brotzman commented that Station #3 is a valuable storage building and suggested that next year we consider doing something to restore/update the building.  Mr. Wayman commented that he agrees that we should address the need of that building in conjunction with the Master Plan.  Mr. Bartlett agreed.

 

COMMUNICATIONS:    

Nothing to report.

 

PART TIME LABOR MANAGEMENT: 

Nothing to report.

 

FULL TIME LABOR MANAGEMENT:    

Nothing to report.

 

RECORDS RETENTION: 

Nothing to report.

 

OLD BUSINESS:

 

Mr. Bartlett recommended that the healthcare “white paper” presented to the board on November 4, 2009 be tabled until the new chief has had a chance to review the document.   Mr. Wayman agreed.

Motion by:  Mr. Bartlett, Seconded by:  Mr. Takacs

ROLL CALL:  All ayes

 

Mr. Murray asked for a motion to accept the resignation of FF James Bradbury and acceptance of Resolution of Grievance #09-003.

Motion by:  Mr. Brotzman, Seconded by:  Mr. Takacs

ROLL CALL:  All ayes

 

NEW BUSINESS:

Mr. Long reported on the Appropriations Resolution #09-032 for 2010 which is submitted to the County Auditor along with our Certification of Estimated Resources.  The Auditor will verify that our appropriations will not exceed our revenue.  Mr. Long explained that these figures are not final and can be amended as needed.

Motion by:  Mr. Bartlett, Seconded by:  Mr. Britton

ROLL CALL:  All ayes

 

CHIEF’S REPORT:

Interim Chief Myers reported that the District has been drilling with Chief Starkey and Geneva Fire Dept. to familiarize personnel with equipment. 

 

The 2010 drill schedule for Fire and EMS has been posted.  We have recently added another fire instructor to the staff (Frank Henry). 

 

POD for the east end distributed over 2600 doses of H1N1 vaccine on December 13, 2009 7:00 am – 4:00 pm.

 

Myers met with Lake Health (Patty Willson) and resolved issues about supply availability.  These issues will be eliminated once the Lake Madison ER is completed. 

 

Events Attended – Geneva Parade and Christmas in the Village.

 

PRIORITY LIST:

Mr. Bartlett reported that in 16 months we have added 35 items to the list.  25 are complete.  Of the remaining 10, nine are over 50% complete.  #36- Promotion and Succession Development Plan has been added. 

 

CLOSING PUBLIC PORTION: 

Mr. Klco thanked I.C. Myers.

 

Mr. Wayman gave a special thanks to Mr. Britton for his effort this year.  He thanked the District Lieutenants for their hard work and for supporting I.C. Myers during his interim period.  He also thanked the board for their forward progress to the common good of the entire community.  He wished everyone a Merry Christmas and a Happy New Year.

 

The 2010 Re-organizational Meeting and the next regular Fire Board meeting will be held January 6, 2010 at Village Hall beginning at 7:00 pm.  Mr. Wayman asked that Mr. Long advertise properly. 

Motion by:  Mr. Britton, Seconded by:  Mr. Brotzman                

ROLL CALL:  All ayes

 

Motion to adjourn by:  Mr. Brotzman       Seconded by:  Mr. Bartlett

ROLL CALL:  All ayes @ 8:07 pm.

 

 

Fire Board Meeting Minutes